Financial Accounting Notes
B.Com 1st Sem CBCS Pattern
Capital and Revenue Expenditure
Unit –
2: Capital, Revenue and Deferred Revenue Expenditure
Concept of Capital and Revenue Expenditure
Capital
Expenditure: The transactions of capital expenditure give benefits for more
than one accounting period, such as acquisition and improvement of assets,
acquisition of special rights, increasing of earning capacity, and restoration
of operating efficiency. It is non-recurring in nature. Therefore, they are
shown on the assets side of the Balance Sheet.
Rules for
Determining Capital Expenditure
Ø Expenditure
incurred to acquire long term assets (at least more than one accounting
period).
Ø Such Long
term assets must be uses in business to earn profits and not meant for resale.
Ø Expenditure
incurred to keep the assets in working condition.
Ø Expenditure
is incurred to increase earning capacity of a business.
Ø Preliminary
expenses incurred before the commencement of business is considered capital
expenditure.
Some examples of capital expenditure: (i)
Purchase of land, building, machinery or furniture; (ii) Cost of leasehold land
and building; (iii) Cost of purchased goodwill; (iv) Preliminary expenditures;
(v) Cost of additions or extensions to existing assets; (vi) Cost of
overhauling second-hand machines; (vii) Expenditure on putting an asset into
working condition; and (viii) Cost incurred for increasing the earning capacity
of a business.
Revenue
Expenditure: It is incurred for generating revenue in the current accounting
period and its benefit expires with such period. It helps to maintain the
normal working condition of a business. It is charged as expenses in Trading /
Profit & Loss Account on debit side.
Rules for Determining Revenue Expenditure
Any expenditure which cannot be recognised as
capital expenditure can be termed as revenue expenditure. Revenue expenditure
temporarily influences only the profit earning capacity of the business. Expenditure
is recognised as revenue when it is incurred for the following purposes:
Ø Expenditure
for day-to-day conduct of the business.
Ø Expenditure
for the benefits of less than one year.
Ø Expenditure
on consumable items, on goods and services for resale.
Ø Expenditures
incurred for maintaining fixed assets in working order. For example, repairs,
renewals and depreciation.
Some examples of Revenue Expenditure: (i)
Salaries and wages paid to the employees; (ii) Rent and rates for the factory
or office premises; (iii) Depreciation on plant and machinery; (iv) Consumable
stores; (v) Inventory of raw materials, work-in-progress and finished goods;
(vi) Insurance premium; (vii) Taxes and legal expenses; and (viii)
Miscellaneous expenses. The
accounting treatments of capital and revenue expenditure are as under:
Ø Revenue expenditures – Debited to Profit and Loss Account.
Ø Capital Expenditures – Shown as assets in the Balance Sheet.
The following
are the points of distinction between Capital Expenditure and Revenue Expenditure:
Basis |
Capital Expenditure |
Revenue Expenditure |
1. Benefits |
Its benefit
realised for more than one accounting period. |
Its
benefits enjoyed within a particular accounting period. |
2. Nature |
It is
non-recurring (Irregular) in nature. |
It is
Recurring (Regular) in nature. |
3.
Conversion |
All Capital
Expenditures eventually become Revenue Expenditures like depreciation |
Revenue
Expenditures are not generally capital expenditures. |
4. Matching |
These are
not matched with Capital Receipts. |
These are
matched with Revenue Receipts. |
5. Shown |
These are
shown in balance sheet. |
These items
are shown in income statement. |
Deferred Revenue Expenditure
Expenditures
which are of revenue in nature and incurred during one accounting period but
its benefits are expected to be derived over a number of years, such
expenditures are called deferred revenue
expenditure. Such expenditure is written
off to income and expenditure account over the period of benefits realised from
such expenditure. Deferred expenditure to the extent not written is shown as an
asset in balance sheet.
Examples: Advertising
suspense, Preliminary expenses, Loss on issue of
debentures, Cost of issue of shares and debentures.
Capital and Revenue Receipts
A receipt of
money may be of a capital or revenue nature. A clear distinction, therefore,
should be made between capital receipts and revenue receipts.
A receipt of
money is considered as capital receipt when a contribution is made by the
proprietor towards the capital of the business or a contribution of capital to
the business by someone outside the business. Capital receipts do not have any
effect on the profits earned or losses incurred during the course of a year.
Additional capital introduced by the proprietor; by partners, in case of
partnership firm, by issuing fresh shares, in case of a company; and, by
selling assets, previously not intended for resale.
A receipt of
money is considered as revenue receipt when it is received from customers for
goods supplied or fees received for services rendered in the ordinary course of
business, which is a result of the firm’s activity in the current period.
Receipts of money in the revenue nature increase the profits or decrease the
losses of a business and must be set against the revenue expenses in order to
ascertain the profit for the period.
The following are
the points of difference between capital receipts and revenue receipts:
Revenue
Receipts |
Capital
Receipts |
1.
It has short-term effect. The benefit is enjoyed within one accounting
period. |
1.
It has long-term effect. The benefit is enjoyed for many years in future. |
2.
It occurs repeatedly. It is recurring and regular. |
2.
It does not occur again and again. It is nonrecurring and irregular. |
3.
It is shown in profit and loss account on the credit side, as an income for
the year. |
3.
It is shown in the Balance Sheet on the liability side. |
4.
It does not produce capital receipt. |
4.
Capital receipt, when invested, produces revenue receipt. |
5.
This does not increase or decrease the value of asset or liability. |
5.
The capital receipt decreases the value of asset or increases the value of
liability. |
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